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Coordinator of the CREF Office - Temporary Position (6 months, non-renewable) - (CyI_CREFC_17_06)

Reference Number
Job Description

The Cyprus Institute (CyI) is a non-profit science and technology institution based in Cyprus and led by an acclaimed Board of Trustees. The research aims of the Cyprus Institute are represented by three research centers: the Computation-based Science and Technology Research Center (CASTORC), the Science and Technology in Archaeology Research Center (STARC), and the Energy Environment Water Research Center (EEWRC). Considerable cross-center interaction is a characteristic of the Institute’s culture.

Reporting to the President and CEO of CREF the Office Coordinator of the Cyprus Research and Educational foundation (CREF) Office manages and performs a broad range of demanding tasks for the CREF office and the office of the President of CyI. This position requires attention to detail, ability to prioritize workload, multi-task, maintain strict confidentiality and exhibit discretion and professionalism in all communications (verbal and written). 

Duties and Responsibilities:

  • Assists the President and CREF CEO in dispensing of all tasks and responsibilities related to his office.
  • Coordinates and liaises with the appropriate CyI offices to facilitate all tasks related to the CREF office
  • Responsible for the coordination of all arrangements and logistics arising from Board meetings, Board committee meetings and meetings and activities of the CyI Friends Association.
  • Organizes and facilitates outreach and publicity activities of CREF, including those performed in cooperation with the CyI Friends Association or other similar supporting groups
  • Assists the Secretary of the Board with preparation of materials for Board meetings and events including preparing agendas, correspondence, and other materials relating to the Board, Executive committee, and other committee meetings as requested.
  • Liaises with the Officers and members of the “CyI Friends Association” and support their interaction with CyI and the CREF Board.
  • Provides administrative support for the Board of Trustees Office as assigned.
  • Schedules, organizes and provides logistical support for meetings and events.
  • Any other duty assigned by her/his supervisor.
Job Requirements



Bachelor's degree required.


  • Minimum three (3) years of relevant administrative experience.
  • Experience in higher education administration is preferred. 
  • Solid working knowledge of office processes, related computer software and electronic communications tools.
  • Previous office management, project management, and event planning experience a plus. 
  • Proven interpersonal skills with experience providing complex administrative support in high-profile environment with tact and diplomacy. 
  • Experience managing a budget and with multiple deadlines required. 


  • Ability to manage shifting priorities and to organize workflow to ensure effectiveness and efficiency; manage within tight deadlines.
  • Ability to identify, procure and oversee the timely delivery of services.
  • Exceptional verbal and written communication skills including editorial and proofreading skills, strong command of the Greek and English languages. 
  • Must have high degree of accuracy and attention to detail.
  • Strong interpersonal skills and the ability to interact effectively while exercising diplomacy and discretion with a wide range of constituents.
  • Willingness to see tasks to completion, sometimes necessitating working longer than normal hours or on weekends.
  • Ability to work across teams and with a variety of projects and constituencies.
  • Excellent computer skills with proficiency /expertise in Microsoft Office Suite including applications of Word, Excel, PowerPoint, e-mail and internet research.

For further information, please contact Dr. Michalis Yiangou ( Recruitment will continue until the position is filled. Please note that applications which do not follow the announcement’s guidelines will not be considered.

Closing Date
Monday, July 31, 2017